conferenceroom

A conference room is a dedicated space within an office or other facility designed for meetings, presentations, and collaborative work. It is sized and equipped to accommodate a group of attendees and to support discussion, decision making, and information sharing. The term is often used interchangeably with meeting room or boardroom, though some contexts distinguish executive spaces from general-purpose rooms.

Typical features include a table or desks, seating for the expected attendees, and a display device such as a projector or large monitor. Modern conference rooms commonly include audiovisual equipment, a conference phone or microphone array, and connectivity for laptops and mobile devices. Many rooms support video conferencing, screen sharing, and integrated collaboration software, with centralized control interfaces for audiovisual and lighting systems.

Room layouts vary by purpose, including boardroom style (single long table), classroom style (rows of seating), U-shaped, or theater seating for presentations. Smaller spaces known as huddle rooms are used for quick, informal meetings and brainstorming. Good conference rooms address lighting, acoustics, and climate control to maintain comfort and clear audibility. Accessibility features, such as wheelchair access and assistive listening devices, are increasingly standard.

Management practices cover booking, access control, and ongoing maintenance. In larger facilities, rooms are scheduled through digital calendars, with policies to prevent conflicts and protect privacy. Modern buildings may incorporate occupancy sensors, energy management, and wireless presentation systems to streamline use and reduce waste.