efaktura

Efaktura is a term used in several European countries to refer to electronic invoicing, the practice of sending and receiving invoices in a structured, machine‑readable format rather than on paper. An efaktura is designed for automatic processing by accounting and payment systems, enabling faster settlement and easier storage.

Delivery and processing are typically handled through a banking channel or an e‑invoicing network. A supplier generates the invoice in a standardized electronic format and delivers it to the recipient, who can import it into their accounting software or have it automatically posted via integrated banking services. The data usually include supplier and customer details, line items, totals, and payment instructions.

Efaktura relies on interoperable formats to ensure compatibility across systems, such as XML schemas used in regional networks or international standards like those in the PEPPOL framework. This supports cross‑border and inter‑system processing and reduces the need for manual rekeying of data.

Key benefits of efaktura include reduced manual data entry, shorter payment cycles, lower error rates, improved compliance and auditability, and easier archiving and retrieval. For both suppliers and buyers, the approach can lead to cost savings and more predictable cash flows.

Adoption and regulatory context vary by country, but many governments promote or mandate e‑invoicing in public procurement and business relationships with government bodies. The European Union has encouraged standardization to support cross‑border trade and VAT collection, while individual nations may implement their own timelines and requirements.

Security and privacy considerations in efaktura systems typically include authentication, encryption, digital signatures, access controls, and long‑term storage to meet accounting and tax obligations.