Stillingsregisters

Stillingsregisters are centralized records used by organizations, particularly in the public sector, to document and manage information about job positions. They function as a reference point for HR planning, recruitment, budgeting and reporting, supporting transparency in staffing and enabling internal mobility and workforce analysis.

The register typically covers units, job titles, job codes, responsibilities, qualifications and experience, location, employment form (permanent, temporary, part-time), number of positions, and the status of each position (vacant or filled). It may also include contract type, salary grade or pay scale, working hours, reporting lines, and links to related vacancies or job descriptions. The entries are often aligned with a job classification system and may be integrated within an HR information system.

Governance and compliance are central to stillingsregisters. Access controls and data quality processes help ensure accuracy, while privacy and data protection regulations (such as GDPR) govern what information can be stored and who may view it. Retention policies dictate how long records are kept, and legal bases derive from employment law and civil service rules.

Uses and benefits include enabling strategic workforce planning and budget allocation, guiding recruitment and internal mobility, supporting reporting to management or government authorities, and providing data for benchmarking and audits. Stillingsregisters frequently interface with other HR systems, such as HRIS, payroll, and applicant tracking systems, allowing updates from vacancies and consolidating position data across platforms.