Bedarfsgeprüft

Bedarfsgeprüft is a German term used to describe goods, services or measures that have undergone a formal evaluation to verify that they are required to meet defined needs. It is commonly applied in procurement, budgeting and project management to ensure purchases or actions are warranted by actual demand rather than by assumption or convenience.

Etymology and meaning

The compound combines bedarf, meaning need or demand, with geprüft, the past participle of prüfen (to test or verify). In practice, bedarfsgeprüft signals that a requirement has been assessed and confirmed according to established criteria before proceeding to approval or procurement.

Usage and contexts

The concept appears mainly in the public sector, administration and corporate procurement. It is used to prevent unnecessary expenditures, promote transparency, and document why a purchase or project is justified. Typical contexts include IT equipment, capital investments, healthcare devices, and services where the alignment with strategic objectives and user needs is evaluated prior to tendering or budgeting.

Process and criteria

A bedarfsgeprüft process generally includes: needs identification, definition of functional requirements, assessment of necessity and alternatives, cost-benefit or return-on-investment analysis, and formal approval or release for procurement. Documentation often accompanies the decision to enable traceability and auditability.

Benefits and limitations

Benefits include reduced waste, improved cost control, and clearer justification for decisions. Limitations may involve administrative overhead and the potential for rigidity if the criteria are not well defined, which can slow down urgent acquisitions or inhibit beneficial innovations.

Related terms

Bedarfsanalyse, Bedarfserhebung, Beschaffung, Wirtschaftlichkeitsprüfung.