Allarchiviazione

Allarchiviazione is a term used in information management to describe the systematic capture, preservation, and retrieval of an organization’s data across formats and systems for long-term accessibility, regulatory compliance, and knowledge retention. It encompasses digital records, emails, databases, media files, and, where relevant, physical documents that have been digitized.

The concept combines the Italian word archiviazione (archiving) with a prefix indicating comprehensiveness. In practice, allarchiviazione implies an enterprise-wide approach rather than siloed or ad hoc retention, with attention to authenticity, integrity, and availability over time. It often aligns with established archival and records-management theories and may adopt frameworks such as OAIS (Open Archival Information System) to structure preservation activities and metadata practices.

Key components include governance and policy, metadata and taxonomy, retention schedules, and the lifecycle management of records. Ingestion and normalization prepare diverse data for archival storage, while metadata enables discovery and provenance tracking. Preservation strategies may involve format migration, emulation, or the use of archival formats, and security controls ensure privacy and unauthorized access are mitigated. Storage considerations range from on-premises to cloud-based solutions, frequently incorporating tiered storage, redundancy, and integrity checks.

Benefits of allarchiviazione include improved regulatory compliance, reduced risk of data loss, streamlined records management, and enhanced organizational knowledge. Challenges commonly involve the costs of ongoing preservation, data growth, ensuring data quality and provenance, and maintaining accessibility amid evolving technologies and privacy requirements.

See also: data archiving, records management, data governance, digital preservation, OAIS.