dossiervoering

Dossiervoering is a term used in Dutch-language discourse to describe the process of maintaining and organizing dossiers or files within an information-management system. It covers the creation, updating, storage, retrieval, and eventual disposal of dossiers, with attention to structure, metadata, and security.

In practice, dossiervoering includes classification, indexing, version control, and access management to ensure that information is readily available to authorized users while protecting privacy. It often involves retention schedules, audit trails, and defined governance roles to keep dossiers complete, accurate, and compliant with applicable laws and policies. The approach can be applied to both digital records and physical files, though digital systems typically rely on standardized metadata, naming conventions, backups, and records-management software.

Standards and guidelines for dossiervoering vary by country, sector, and organizational policy. General principles align with records management and archival science, and with privacy and data-protection regulations such as the European GDPR. Effective dossiervoering supports transparency, accountability, and efficient decision-making, while helping organizations meet legal retention requirements and reduce the risk of data breaches or loss.

Challenges in dossiervoering include maintaining consistency across systems, integrating legacy and new platforms, and balancing accessibility with privacy and security. Ongoing governance, staff training, and clear procedures are essential to ensure that dossiers remain usable, trustworthy, and compliant over time.

See also: dossier, records management, archiving, metadata, data governance, privacy law.