Veranstalter

Veranstalter is a term used in German-speaking contexts to denote the person or organization responsible for conceiving and conducting an event. The role encompasses concept development, budgeting, scheduling, procuring venues, booking speakers or artists, and coordinating logistics and marketing. A Veranstalter can be an individual, a small company, or a specialized event agency.

Core responsibilities include contract management with venues and service providers (catering, technical equipment, security), ticketing and admissions, communications with attendees, risk management, insurance, and compliance with applicable laws and safety regulations. They also oversee program development, artist or speaker bookings, and on-site supervision during the event.

Interactions: The Veranstalter works with the venue (Veranstaltungsort), technical and catering partners (Technikdienstleister, Catering), agencies (Veranstaltungsagentur), and sometimes public authorities for permits. They may also handle rights management for music and performances, e.g., licensing under GEMA in Germany.

Legal and regulatory context: Public events often require permits and safety concepts, such as a Gefährdungsbeurteilung and evacuation plans. Depending on jurisdiction, organizers may need liability insurance, crowd-control measures, and compliance with data protection and consumer protection rules. The scale ranges from small private events to large festivals and trade shows.

Variations: The term is generic and can denote promoters, organizers, or promoters of sports events, conferences, or cultural events. In practice, Veranstalter are either independent operators, part of a larger event company, or municipal authorities commissioning events.