tilauskirja

tilauskirja, literally “order book” in Finnish, is a business record used to document and track orders, typically both sales orders from customers and purchase orders placed with suppliers. It can exist as a physical ledger, a spreadsheet, or as a module within an enterprise resource planning (ERP) or procurement system. A typical tilauskirja lists each order with an order number, date, party (customer or supplier), items, quantities, prices, requested delivery dates, delivery terms, and current status. It may also include notes on backorders, partial fulfilment, or special handling.

The primary purpose is to support order fulfilment and supply chain coordination. The tilauskirja helps with inventory planning, production scheduling, and invoicing by providing a consolidated view of outstanding and planned work. It is often reconciled with related documents such as purchase orders, delivery notes, and invoices, which helps detect discrepancies and supports audits.

In practice, organizations may maintain separate tilauskirjat for sales orders and purchase orders or combine them into a single record. Digital implementations commonly integrate the tilauskirja with inventory control, procurement, and financial modules, enabling real-time updates and role-based access.

In Finnish business practice, tilauskirja is a standard term for order records and remains a foundational tool in procurement and sales processes. Related concepts include order book, sales order, purchase order, and delivery note.