recordeligible

recordeligible is a metadata attribute used in records management and data governance to indicate that a data item meets the criteria to be treated as a record under an organization's retention and disclosure policies. The term is not a universal standard, but is used in various software systems as a boolean flag or enumeration (for example, eligible, ineligible, pending). When set to eligible, a record is typically subject to retention scheduling, legal holds, or inclusion in official archives; when ineligible, it may be slated for short-term use, deletion, or anonymization.

Criteria commonly considered include content relevance to business activities, creation or receipt by an organization, retention period, regulatory or legal compliance requirements, privacy constraints, accuracy and completeness, and consent status for disclosure.

In practice, recordeligible often drives automated workflows for archiving, access control, or disclosure decisions in enterprise content management systems.

An example: an email sent by a manager about a contract negotiation and saved in a business mailbox could be marked recordeligible if it contains information required by policy to be retained.

Limitations include varying definitions across jurisdictions and systems; the lack of a formal global standard means governance policies and metadata schemas largely determine how the flag is interpreted.

See also: retention schedule, metadata, legal hold, records management.