protokollija

Protokollija is a Finnish noun formed from protokolla, protocol, with the agent suffix -ija. It denotes a person whose responsibility is to record, draft, and maintain official protocol documents, most commonly the minutes of meetings (pöytäkirja). In organizations, the protokollija may be appointed by the chair or by the organization’s rules, and the role may be a distinct position or carried out by a secretary. The core duties include attending meetings, capturing decisions, actions, attendance, and procedural notes; preparing a draft pöytäkirja; circulating it for corrections; incorporating feedback and obtaining formal approval; and finally archiving the approved document in accordance with retention policies and confidentiality rules.

In diplomacy and ceremonial settings, protokollija can refer to a protocol officer who supervises etiquette and procedural order in official interactions between parties, foreign and domestic. In information technology or data communications contexts, the term is sometimes used informally to describe someone who documents or analyzes protocol data, although more precise terms such as protocol analyst are commonly used.

Etymology and related terms: protokollija derives from protokolla (protocol) plus the agent suffix -ija. Related Finnish terms include pöytäkirja (minutes), sihteeri (secretary), and protokolla (protocol).