projectoverleg

Projectoverleg is a regular coordination meeting used in Dutch-speaking project management to align work, resolve dependencies, and make shared decisions. The forum is typically attended by the project manager, the client or sponsor, team leads for major work packages, and sometimes external partners or suppliers. The primary purpose is to review progress, synchronize activities, identify and manage risks, discuss changes in scope or schedule, and decide on issues that affect the project plan.

Meetings are usually scheduled weekly or biweekly, though frequency varies with project size and sector. The meeting is typically chaired by the project manager or a designated facilitator and is supported by a prepared agenda and minutes. Minutes record decisions, action items, owners, and due dates to ensure follow-up.

Discussion topics commonly include status of milestones and deliverables, budget and forecast, risk and issue logs, upcoming procurement or dependencies, quality and acceptance criteria, and the communication plan. Change requests and their impact on scope, time, and cost are usually addressed or escalated in this forum.

Participants often include project team members, product owners or customer representatives, and sometimes senior stakeholders. In some contexts, the projectoverleg has formal decision rights; in others it functions primarily as a coordination and information-sharing body.

Relation to other governance: it complements more strategic steering committees and more operational day-to-day stand-ups. Its effectiveness depends on a clear agenda, timely inputs, and well-maintained records of decisions and action items.