leveringsdokumentation

Leveringsdokumentation is the set of documents that accompanies a shipment or is created to document the delivery of goods or services. It serves to verify that the delivered items meet the terms of the contract, are properly identified, and can be traced through the supply chain. The term is used in procurement, logistics, and manufacturing contexts.

Typical documents included are the delivery note (følgeseddel), packing list (pakkeliste), invoice, certificates of conformity or compliance, test reports, material safety data sheets, installation and user manuals, warranty information, and any import/export or customs documents. In some industries, additional documents such as quality assurance records, non-conformity reports, or installation certificates are required.

Purpose and benefits: leveringsdokumentation provides traceability, verifies quantities and condition, supports acceptance testing, enables billing and payment, and facilitates customs clearance and audits. A complete documentation package helps reduce disputes and improves transparency for both suppliers and customers.

Process and management: documents are typically prepared by the supplier and transmitted to the customer with the shipment or stored in an electronic repository. They should be accurate, complete, and aligned with contractual requirements. Digital formats and standardized templates improve accessibility and retrieval, and version control helps track amendments.

Regulatory and standard context: the exact requirements depend on jurisdiction and industry. In the European Union, certificates of conformity and other compliance documents may be required for regulatory purposes. The concept overlaps with quality management and contract management and is closely related to supply chain documentation and logistics records.