inventarisatierapport

Inventarisatierapport is a structured document that records the results of an inventory or stock-taking conducted by an organization. In Dutch practice the term covers the systematic cataloguing of assets, inventory items, and resources for purposes of financial reporting, asset management, and risk control.

Typical scope includes tangible assets such as machinery, equipment, furniture, vehicles, as well as stock inventories and in some cases real estate. Data are drawn from asset registers, procurement records, maintenance logs, insurance policies, and ERP systems. The report often notes location, quantity, condition, and model or serial numbers, along with estimated values and depreciation where applicable.

Process involves planning followed by data collection, which may include physical counts, barcode scanning, or RFID verification. Discrepancies between physical counts and accounting records are reconciled, and valuations or impairments may be updated. The report should document procedures, methodologies, and any limitations or sampling used.

Output and use: the inventarisatierapport provides a snapshot of assets at a given date, supports financial statements and audits, informs insurance and risk management decisions, and guides asset maintenance and replacement planning. It is typically produced annually or at defined intervals, or as part of project-based cycles.

Relation to other documents: it forms part of the asset management cycle, linked to the asset register (bezittingenregister), depreciation schedules, and audit trails. In public sector and regulated environments, standards and internal controls govern its preparation and verification.