bilordning

Bilordning is a policy or system used by organizations to allocate company cars to employees. It defines who may be assigned a vehicle, under what conditions, and how the fleet is managed. Commonly used in the public sector and larger private companies, bilordning aims to balance travel needs with cost control, environmental goals, and compliance with tax rules. A typical policy outlines eligibility (for example, job function, travel frequency, driving requirements), the number of cars available, how models are selected, and rules for booking, usage, and parking. It may specify whether an employee receives a company car, an annual car allowance, or reimbursement for private car use. In some arrangements, alternatives such as electric bicycles or public transport are encouraged.

Implementation and governance are handled by fleet management or HR, including procurement, insurance, maintenance, fuel or charging costs, monitoring of usage, and regular reviews. Replacement cycles, maintenance standards, and safety requirements are usually part of the bilordning. Tax considerations are important in Sweden, where a company car may constitute a bilförmån, taxable as part of the employee’s income; Skatteverket provides guidelines on calculation and reporting.

Bilordning should be transparent and fair, with clear processes for appeals and updates, and aligned with sustainability targets. Critics may point to unequal access, administrative burden, or high total cost of ownership. The term also appears in municipal and governmental fleet management to optimize public resources.