Toimitusvalmistelu

Toimitusvalmistelu is a term used in Finnish logistics, procurement and project management to describe the set of activities that prepare for the delivery of goods or services to a customer or site. It encompasses planning, coordination and documentation required to ensure a timely, accurate and compliant delivery.

Key activities in toimitusvalmistelu include verifying the customer order and product availability, confirming production capacity and readiness, and determining appropriate packaging and labeling. Documentation such as packing lists, delivery notes, commercial invoices, certificates of origin and other compliance papers are prepared and reviewed. Packaging, labeling standards, and any special handling requirements are defined, and pre-shipment checks or inspections may be carried out. Transportation arrangements are made, including carrier selection, routing, scheduling, and mode choice, along with arrangements for cross-border duties, customs clearance, insurance and other regulatory obligations. Risk assessment and contingency planning are also part of the process to handle potential delays or changes. Finally, a handover to the logistics team or the site for execution is completed after quality checks and final verification.

The process involves multiple stakeholders, including procurement, manufacturing, logistics, quality assurance, and customer service, and often relies on information systems such as ERP or MRP to ensure accurate data flow. By aligning order fulfilment with delivery readiness, toimitusvalmistelu aims to minimize delays, reduce errors, and improve compliance in the overall order-to-delivery cycle.