Møteproduktivitet

Møteproduktivitet refers to the effectiveness and efficiency with which meetings are conducted and achieve their intended objectives. The concept emphasizes the balance between planning, execution, and follow‑up to ensure that time spent in meetings yields tangible outcomes such as decisions, action items, and stakeholder alignment.

Key factors that influence meeting productivity include clear agendas, defined goals, appropriate participant selection, and time management. Research suggests that poorly structured meetings can cost organizations up to 28 percent of the average employee’s annual salary. In contrast, well‑facilitated meetings, where participants spend less than 20 percent of their working day in discussion and more time in action, have been linked to higher satisfaction and faster project completion.

Techniques to improve productivity encompass agenda‑setting templates that outline objectives, time blocks for each agenda item, and pre‑meeting preparation requirements. Real‑time facilitation tools—such as shared document editors, voting platforms, and automated minute‑taking—allow participants to remain focused and reduce post‑meeting follow‑up. Digital scheduling assistants can also optimize time zones and availability, mitigating the friction of international coordination.

Organizational cultures that treat meetings as strategic rather than procedural events often implement strict attendance policies, limit meeting duration, and mandate action‑item tracking. Several studies show that teams that reduce meeting length by 10 minutes for each meeting see a corresponding 5–10 percent increase in output. Conversely, an overreliance on recurring meetings without clear purpose can erode trust, increase burnout, and diminish overall productivity.

In practice, achieving high meeting productivity requires continuous assessment of outcomes, willingness to adjust formats, and investment in technology that supports collaborative and purpose‑driven dialogue.