CastPlanung

CastPlanung, or casting planning, is the process used in film, television, theatre and other media to organize the selection and booking of performers for roles. It covers the identification of character requirements, search strategies, audition design, and the logistics of booking actors within the production schedule and budget. The goal is to assemble a cast that fits the creative vision while meeting contractual, legal, and logistical constraints.

Key elements include a character breakdown and casting brief that describes each role, the casting process (auditions, self-taped auditions, callbacks), shortlisting, negotiations of fees and terms, and the management of releases and contracts. Scheduling and coordination with agents, managers, and unions are central, as is integration with the production timetable, call sheets, and budget tracking. Casting planning also considers diversity, inclusion, and representation, as well as potential alternates or standbys in case of conflicts.

The workflow typically involves defining roles; conducting talent search and outreach; reviewing auditions and selecting candidates; negotiating terms; securing commitments; and finalizing the cast list for production. Tools often used include casting databases, scheduling software, and digital audition platforms. In practice, CastPlanung is performed by a casting director in collaboration with producers, directors, line producers, and legal/commercial staff.

Challenges can include limited availability, budget constraints, union rules, travel needs, and coordinating multiple shoots or locations. The outcome is a finalized cast list, supported by contracts, releases, and a schedule-ready call sheet.