Arrangementsplanen

Arrangementsplanen is a term used in Danish and Norwegian public and semi-public administration to describe the formal plan that governs arrangements such as events, activities, or services organized by a unit or institution. It serves as a central reference document that outlines objectives, scope, and logistic details for the period covered.

The purpose of Arrangementsplanen is to coordinate planning across departments, ensure compliance with regulations, allocate resources, and communicate responsibilities to staff and external partners.

Typical contents include the stated goal, target audience, timetable, venues, required staff and volunteers, budget, procurement needs, risk and safety measures, accessibility considerations, communication strategies, and an evaluation plan.

Development and governance: the plan is usually drafted by the planning unit or event coordinator, reviewed by a governance body, and approved by management. It may be revised in response to changing circumstances and feedback.

Contexts: in schools, municipalities, cultural centers, and nonprofit organizations, Arrangementsplanen provides a standardized approach to organizing trips, performances, tournaments, workshops, and other activities; it can also function as an annual planning instrument.

Relation to related terms: it is distinct from a program or calendar, though it often informs those documents. In some organizations it is called by a slightly different term, depending on language and sector.