Archiefbeheersysteem

Archiefbeheersysteem, also known as a records management system, is a framework or software used by organizations to manage the lifecycle of their records. This encompasses the creation, capture, organization, storage, retrieval, retention, and eventual disposal or archival of documents and information. The primary goal of an archiefbeheersysteem is to ensure that an organization's records are accurate, accessible, and compliant with legal and regulatory requirements.

These systems are crucial for maintaining an audit trail, supporting business operations, and preserving historical information. They can range from simple paper-based filing systems to sophisticated digital platforms. Digital archiefbeheersystemen often include features like metadata management, version control, security protocols, and automated workflows to streamline record-keeping processes.

Effective archiefbeheer contributes to operational efficiency by reducing the time spent searching for information. It also mitigates risks associated with data loss, unauthorized access, and non-compliance with regulations like GDPR or industry-specific mandates. By implementing a well-structured archiefbeheersysteem, organizations can achieve better governance, reduce storage costs, and enhance their overall information management strategy. The system's design and implementation depend on the specific needs and the volume and type of records an organization handles.