työaikakirjaukset

Työaikakirjaukset (work time records) refer to the systematic documentation of the hours an employee spends at work. They typically record the start and end times of work periods, durations of breaks, overtime, and various absences such as sick leave or vacations. The records are used to calculate wages, determine overtime eligibility, monitor compliance with working-time limits, and support scheduling and cost control.

Common methods include paper timesheets, digital timekeeping software, badge or PIN-based clock-ins, and increasingly mobile or cloud-based apps. Digital systems often integrate with payroll and human resources information systems and may allow employees to view their own hours and request corrections.

Legally, employers must maintain accurate records of working time in accordance with national labor law and any applicable collective agreements. In Finland, the framework includes the Työaikalaki (Working Hours Act) and sector-specific agreements, aiming to ensure fair pay, proper rest periods, and compliance with maximum working hours. Privacy and data protection rules govern how the data is stored and processed.

Practical considerations include ensuring data accuracy, permitting employee access and correction, and defining retention periods for records. Employees should have the right to review their own työaikakirjaukset and to have errors corrected. Employers should implement clear procedures for recording, auditing, and safeguarding the data.