1. Data collection: This involves the initial gathering of personal data from individuals. It can occur through various means, such as online forms, surveys, or interactions with customer service representatives. Organizations must inform individuals about the data they are collecting, the purpose of collection, and how the data will be used.
2. Data storage: Once collected, personal data must be securely stored to prevent unauthorized access, loss, or damage. Organizations must implement appropriate technical and organizational measures to protect data, such as encryption, access controls, and regular backups.
3. Data processing: This refers to the activities performed on personal data, such as organizing, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, dissemination, or otherwise making available, aligning, or combining. Processing can involve various operations, including analysis, profiling, and decision-making.
4. Data sharing: Organizations may need to share personal data with third parties, such as service providers, partners, or regulatory authorities. Before sharing data, organizations must ensure that the recipient has appropriate safeguards in place to protect the data and that the sharing is lawful and necessary for the intended purpose.
5. Data transfer: Personal data may be transferred to countries outside the European Union, where data protection laws may differ. Organizations must ensure that such transfers are lawful and that adequate safeguards are in place to protect the data.
In each of these tiedonkäsittelytilanteet, organizations must consider the principles of lawfulness, fairness, and transparency, as well as the rights of individuals to access, rectify, and erase their data. By understanding and managing these situations effectively, organizations can build trust with individuals and demonstrate their commitment to data protection.