säilytyssuunnitelma

Säilytyssuunnitelma is a Finnish term that translates to "storage plan" or "retention schedule" in English. It is a document that outlines how an organization manages its information and records throughout their lifecycle, from creation or receipt to final disposition. A säilytyssuunnitelma is a crucial component of effective records management, ensuring that information is stored appropriately, retained for the necessary period, and then disposed of securely and in compliance with legal and regulatory requirements.

The development of a säilytyssuunnitelma typically involves identifying all types of records an organization creates or receives, determining the legal and business needs for retaining each record type, and assigning specific retention periods. These periods can vary widely, from a few months for temporary documents to many years or even permanently for records with historical or legal significance. The plan also specifies where and how records should be stored, whether in physical archives or electronic systems, and the methods for their eventual destruction or transfer to long-term preservation.

Implementing a säilytyssuunnitelma helps organizations to reduce storage costs, improve information retrieval, minimize risks associated with non-compliance, and ensure business continuity. It provides a systematic approach to managing the ever-growing volume of information and is an essential tool for maintaining organizational memory and accountability.