siirtorekisterien

Siirtorekisterien is a Finnish term referring to a family of data registers designed to document the transfer of data, people or assets between information systems, organizations, or jurisdictions. The core idea is to register that a transfer occurred, what was transferred, and where it went, thereby enabling traceability, accountability and interoperability in digital service delivery across public and private sectors.

The concept is used in contexts where information needs to move between different administrative units or service providers. Common domains include health and social care information exchange, education records, and civil administration where data crosses municipal, regional or national boundaries. Siirtorekisterien aim to provide a standardized record of transfer events, supporting error handling, auditing and cross-system coordination.

Typical content of a transfer record includes a transfer identifier, timestamp, source and destination systems, data categories or items transferred, data subject identifiers, the legal basis or consent for the transfer, and the reason for the transfer. Additional fields cover the status of the transfer, any processing actions taken, and links to audit logs. Data quality and error reporting are often integral to these records to ensure reliable interoperability.

Governance and privacy are central considerations. Data controllers and processors must define roles and responsibilities, and data sharing agreements must specify what can be transferred, under which conditions, and for how long data is retained. Compliance with data protection laws, such as GDPR and national legislation, as well as security measures for data in transit and at rest, are essential. Interoperability standards and national exchange architectures often underpin siirtorekisterien to support seamless, auditable data flows.

See also: data registry, data sharing, information governance.