protokollumtype

Protokollumtype is a term used in information management and archival practice to denote a specific category of protocol documents. The word combines protokoll, referring to minutes or an official record of a meeting or procedure, with a suffix that signals a classification. In metadata schemas, protokollumtype serves as a controlled vocabulary value that describes what kind of protocol the record represents, such as the minutes of a board meeting, a municipal council session, or a formal decision protocol from a committee.

Usage and scope: It is not a universal standard; rather, it appears in localized governance or archives guidelines, particularly in Germanic and Nordic contexts. It supports retrieval, access control, and long-term preservation by distinguishing document types with different retention rules and metadata needs. In practice, protokollumtype helps librarians, archivists, and information managers to organize records by the procedural origin or formal function of the document.

Typical values and examples: Possible values include meeting minutes (møtereferat), board protocol (styreprotokoll), municipal protocol (kommunalt protokoll), committee protocol (komitéprotokoll), and public hearing protocol (forhøringsprotokoll). The exact set of values varies by organization and language, and some systems may use a broader "document type" field instead of or alongside protokollumtype.

Relation to standards and systems: Protokollumtype is often implemented as part of a broader metadata schema for archival description or document management, correlated with other fields such as title, date, participants, and retention schedules. It is not universally standardized, but serves a practical function in classification and discovery.

See also: Protokoll, Møtereferat, Metadata, Document type, Archival description.