lomakkeensa

lomakkeensa is a Finnish digital platform designed to facilitate the creation, distribution, and management of online forms for both public and private organizations. The service allows users to design forms through a web‑based editor, customize field types, and set validation rules without requiring extensive programming knowledge. Once a form is published, respondents can complete it via a unique link, and the responses are automatically aggregated in a secure database. The platform supports multilingual input, conditional logic, and integration with other public‑sector systems through application programming interfaces.

The project was launched in 2019 by the Finnish Ministry of Public Administration in partnership with several municipal governments. Its initial goal was to streamline administrative procedures for citizens, reducing paper usage and improving data accuracy. Since the first release, lomakkeensa has been adopted by more than 400 public bodies, including municipalities, schools, and regional councils, as well as over 100 private companies involved in public procurement.

Key features of lomakkeensa include role‑based access control, audit logs for compliance, automatic email notifications, and templates for common use cases such as permit applications, event registrations, and feedback surveys. The platform is built on open‑source components and is hosted on the Finnish government’s secure cloud infrastructure, ensuring compliance with EU data protection regulations. According to usage statistics released in 2023, the average annual form submissions exceeded 1.2 million, representing a 35 % increase compared to the previous year.

By centralizing form creation and data collection, lomakkeensa has contributed to the digitization initiatives of Finland’s public sector, improving transparency, reducing administrative costs, and enhancing user experience for Finnish citizens.