hoolduskava

Hoolduskava is a planning document used in Estonian practices to organize preventive maintenance activities for equipment, facilities, and information systems. The term translates roughly to maintenance schedule. A hoolduskava specifies what tasks must be performed, when they should be carried out, who is responsible, and what resources or downtime are required. The goal is to maintain reliability, safety, and regulatory compliance while minimizing disruptions.

Core elements include an asset register, defined maintenance tasks, frequencies (for example daily, weekly, monthly, quarterly, or yearly), required tools and spare parts, safety and environmental considerations, and the planned downtime window. The plan is typically stored in a maintenance management system (CMMS) or a structured spreadsheet, and it is linked to an execution calendar and work orders. Regular review and updates ensure alignment with changing conditions, warranties, and manufacturer recommendations.

Development and implementation usually start with asset inventory and criticality assessment, followed by task definition and responsibility assignment. Scheduling balances operational needs with maintenance windows, and performance indicators are tracked to verify completion and impact on availability. The hoolduskava is often integrated with procurement, budgeting, and training programs to ensure resources are available when tasks are due.

Benefits include reduced unplanned downtime, longer asset life, predictable maintenance costs, and improved safety and compliance. Common challenges are data quality in asset records, coordinating maintenance with production, or service delivery, and securing sufficient personnel and parts to meet the schedule.

While widely used in manufacturing and facilities management, hoolduskava concepts also apply to IT infrastructure, transportation fleets, and public sector assets, reflecting the broader shift toward proactive asset management.