documentediting

Document editing is the process of preparing text and related media for publication or distribution by making changes to content, structure, and presentation. It spans drafting, revising, correcting, and formatting across digital documents created with word processors, text editors, or specialized typesetting systems.

Editing operations include inserting, deleting, rearranging content; applying styles and layouts; adjusting margins, fonts, and spacing; embedding images or tables; and ensuring consistency through templates and style guides. Revision control features such as track changes, comments, and change history help teams review edits and resolve conflicts.

Common tools range from general word processors (Microsoft Word, Google Docs, LibreOffice) to specialized editors (LaTeX, HTML editors) and desktop publishing software. File formats support editable forms such as DOCX, ODT, and RTF, as well as final formats for distribution like PDF. Open formats like ODF emphasize interoperability.

Collaboration is a central aspect of modern document editing, especially in cloud-based environments that enable real-time coauthoring, access controls, and comments. Workflows often involve version histories, document approvals, and standardized templates to ensure accuracy and branding.

Quality and accessibility considerations include spell and grammar checking, style consistency, readability, and assistive technology compatibility. Archival and long-term preservation may use formats such as PDF/A or XML-based standards, while security measures address permissions, encryption, and audit trails.