RFx

RFx is a term used in procurement to describe a family of documents issued to solicit responses from suppliers. The acronym typically expands to RFI (request for information), RFQ (request for quotation), and RFP (request for proposal). An RFI gathers information about capabilities, markets, and potential solutions and is usually non-binding. An RFQ is price-focused and used when requirements are clear; it seeks formal quotes and terms. An RFP asks suppliers to submit proposals detailing their approach, timelines, technical solution, and value, often with a scoring framework.

Typical RFx documents include objectives, scope, requirements, evaluation criteria, submission format, deadlines, and terms and conditions. They may also specify questions, confidentiality, and a process for handling queries.

Organizations plan, issue the RFx, allow questions, receive responses, evaluate against predefined criteria, shortlist vendors, conduct negotiations, and make an award. Transparency and fairness are emphasized, especially in public or regulated procurement.

RFx responses enable comparison and risk assessment; poorly defined requirements can lead to unsuitable bids. Best practices include clear objectives, measurable criteria, realistic timelines, and rigorous but fair evaluation.