shortlist

A shortlist is a subset of candidates, items, or options that have been selected as the most suitable from a larger pool. The term functions as a noun (the shortlist) and a verb (to shortlist). Shortlists are widely used in recruitment, procurement, awards, and research to narrow consideration to the most viable or qualified options. Spelling conventions vary: British English commonly uses 'shortlist' without a hyphen, while older or American usage may prefer 'short list' or 'to short-list'.

In recruitment, a shortlist is produced after initial screening of applications and, where applicable, pre-screening interviews or assessments. Criteria are defined in advance (education, experience, skills, certifications), and applicants meeting these criteria are ranked or scored. A subset is invited to next steps such as interviews, tests, or presentations, while others move on or are informed of the outcome according to organizational policy.

In procurement and awards, the shortlist similarly identifies vendors, nominees, or options that meet baseline requirements and merit further consideration. The process often involves scoring against a rubric, committee reviews, and adherence to timelines and procurement rules. The final decision proceeds from the shortlist to the preferred option or winner.

Best practices emphasize transparency, documentation, and fairness. Clear criteria, standardized scoring, and a defined process help reduce bias and improve accountability. The term longlist refers to an initial, broader list from which the shortlist is derived, and a final shortlist or winner follows the narrowing process.