Kadrowa

Kadrowa is the Polish term for a person responsible for personnel administration within a company. In many Polish firms, a kadrowa is part of the human resources (HR) or payroll team and handles the administrative side of employment, focusing on records and compliance rather than strategic HR planning.

Typical duties include maintaining and updating employee records (such as employment contracts, amendments, terminations, and changes in personal data), managing time and attendance data, and coordinating onboarding and offboarding processes. Kadrowa often supports payroll by providing accurate data for salary calculations and tax and social security reporting, and she ensures compliance with labor law, tax regulations, and social security rules. Data protection and confidentiality are key concerns, and the role typically involves using HR information systems to input, update, and retrieve information and to generate standard HR reports. Kadrowa also serves as a point of contact for managers and employees on routine HR administrative matters.

Qualifications for the role usually include training in human resources, administration, or accounting, with knowledge of Polish labor law, tax and ZUS regulations. Proficiency with HRIS or payroll software, strong organizational skills, attention to detail, and discretion are highly valued.

Context and variation: duties vary by company size and sector. In smaller firms, a kadrowa may perform a wide range of HR tasks; in larger organizations, responsibilities may be divided into specialized roles (for example, kadrowa ds. kadr i płac). The male counterpart is kadrowiec.