Invoiceable

Invoiceable is an adjective used in business and accounting to describe work, goods, or expenses that can be billed to a client under a contract or agreement. The term signals that an item has met the criteria required to appear on an invoice and is ready for payment. It is closely related to the concept of billable, though some organizations differentiate between items that are legitimately billable and those that have been formally approved and entered into an invoicing system as invoiceable.

Typical criteria for invoiceable items include the completion of a deliverable, achievement of a milestone, or time-based charging for services rendered. Additional requirements often include client approval, adherence to a defined rate card or contract terms, and proper documentation of hours, rates, quantities, and tax status. Invoices are then generated with clear line items, descriptions, dates, totals, and payment terms.

In practice, teams distinguish between invoiceable work and uninvoiceable or non-billable work, such as internal administration, training, or overhead. The invoiceable status depends on contract terms, project scope, and billing policies of the organization. The process typically involves time tracking, validation or approval, creation of an invoice, and submission to the client, followed by payment processing and accounts receivable management.

Common contexts for invoiceable items include professional services such as consulting, legal, software development, marketing, design, and construction. Jurisdictional rules on invoicing, tax treatment, and currency can also affect what qualifies as invoiceable.