DreiPhasenProtokoll

DreiPhasenProtokoll, literally "Three-Phase Protocol," is a structured documentation framework used to govern and record work across three distinct phases of a project or process. It prescribes a fixed sequence of activities and artifacts to enhance clarity, accountability, and traceability in organizational workflows.

The three phases are Planungsphase (planning), Durchführungsphase (execution), and Bewertungsphase (evaluation). Each phase has defined objectives, deliverables, and governance points. In the planning phase, goals, scope, resources, risks, and milestones are established; in the execution phase, tasks are implemented and progress is logged; in the evaluation phase, outcomes are reviewed, lessons are documented, and decisions on continuation or closure are made. Transition points between phases require formal sign-off to ensure alignment.

Roles and artifacts are typically specified: a facilitator or owner leads the process; a scribe records decisions; a reviewer signs off at phase boundaries. Core artifacts include a phase plan, progress logs, phase-delivery documents, and a final review report.

Applications and variants: it is used in corporate project management, IT deployments, research programs, and manufacturing QA where formal documentation and auditability are valued. The protocol can be adapted for hybrid or Agile contexts by mapping iterative work to the three phases and formalizing reviews at phase boundaries.

Advantages and limitations: the DreiPhasenProtokoll provides clarity and governance but can introduce overhead and reduce flexibility if applied rigidly. It is most effective when tailored to organizational needs and compliance requirements.

History: the term is used in German-language contexts to describe a three-stage governance approach; variations exist across industries.

See also: stage-gate process, phase-gate model, PDCA cycle, project management.