Cadeaubeleid

Cadeaubeleid, also written cadeau beleid, is a formal policy that governs the giving and receiving of gifts, hospitality, invitations, and other forms of inducement by an organization and its employees, contractors, or partners. The policy aims to prevent bribery, conflicts of interest, and improper influence, and to protect the organization’s integrity, reputation, and compliance with laws and regulations.

The policy typically covers the scope of who is governed (employees, contractors, suppliers, and sometimes customers) and the types of acts it regulates (gifts, entertainment, travel, sponsorships, and donations). It distinguishes between modest, promotional, or customary gifts and offerings that require formal approval or disclosure. A central feature is the specification of thresholds or value limits, along with clear rules on when pre-approval is required, who may approve gifts, and how gifts must be recorded and reported.

Key elements usually found in a cadeaubeleid include definitions of what constitutes a gift or hospitality, prohibited gifts (such as cash, gifts to public officials, or anything intended to influence a decision), and allowed gifts that stay within set limits. The policy also describes procedures for approval, documentation, and retention of records, as well as training requirements for staff and consequences of violations.

Implementation considerations involve alignment with broader anti-corruption and conflict-of-interest policies, applicable national or international laws, and sector-specific rules. Public sector bodies often have stricter requirements, including mandatory gift registries and disclosures, whereas private organizations may tailor thresholds to risk levels, governance structures, and stakeholder expectations. Regular review and updates help ensure relevance amid evolving legal standards and business practices.