utleveringsdokument

Utleveringsdokument is a document used in logistics and commerce to record the transfer of possession of goods from a seller or supplier to a buyer, their agent, or a carrier at the moment of delivery. It serves as evidence that the goods have been handed over and received, and it can be used to verify quantities, conditions, and timing of delivery.

The primary purpose of an utleveringsdokument is to ensure accuracy and accountability in the delivery process. It supports inventory control, reconciles delivered items with orders and invoices, and provides a basis for handling discrepancies, returns, or warranty claims. The document can also facilitate communication with transport operators and warehouses by clarifying what has been transferred and when.

Typical content includes parties’ names and addresses, delivery date and time, reference to the order or purchase number, a detailed list of delivered items with quantities and units, possibly serial or batch numbers, delivery conditions, packaging notes, and signatures or acknowledgments from the sender and recipient (or their representatives). It may also record deviations such as damaged goods or incomplete consignments and any special handling instructions.

Variants and formats vary by country and company. A simple delivery note may accompany a shipment, while more formal setups use electronic delivery documents integrated into ERP or WMS systems. In some cases, utleveringsdokument is combined with or substitutes for a packing slip, a bill of lading, or a delivery receipt, depending on contractual and regulatory requirements.

Best practices include issuing the document promptly, ensuring accurate itemization, aligning with internal systems, and preserving a copy for audit and customer service purposes.