työaikakirjanpito

Työaikakirjanpito, or working time accounting, is the practice of recording employees' working hours. It typically covers when work starts and ends, breaks, overtime, and absences, including holidays and leaves. The records are used to calculate pay, plan schedules, and ensure compliance with working-time regulations and any applicable collective agreements.

In Finland, employers are responsible for maintaining accurate working time records for employees subject to working-time regulations. The exact requirements are determined by national law and by collective agreements. The purpose is to provide verifiable data for payroll and statutory compliance, with records kept for the period required by law or agreement. Failure to maintain proper records can lead to legal and financial consequences for the employer.

A typical Työaikakirjanpito contains data such as employee identity, date, start and end times, break times, recorded overtime, and any absences or leaves. Records may be kept on paper, in spreadsheets, or in electronic timekeeping systems. Modern approaches often integrate time data with payroll and HR information systems to streamline administration and ensure consistency across functions.

Privacy and data protection are important considerations. Access to records should be restricted to authorized personnel, and data must be stored securely in accordance with applicable privacy laws. Data should be retained for the period required by law or agreement and made available to employees for reference in cases of dispute or correction.

Practical considerations include choosing a method that fits the organization’s size and complexity, ensuring accuracy, and maintaining timely updates to reflect changes in schedules, leaves, or overtime.