kontorsjef

Kontorsjef is a leadership role responsible for coordinating and supervising the administrative functions of an organization. In Swedish contexts, the term can correspond to an office manager or administrative manager, and the exact duties vary with company size, sector, and country.

Core responsibilities include managing day-to-day office operations, facilities management, procurement and vendor relations, budgeting and cost control, calendar and scheduling support for executives, handling correspondence and document management, and maintaining internal and external communication. The kontorsjef often provides HR support such as onboarding, ensures compliance with data protection and health and safety requirements, coordinates IT and other office services, and supervises administrative staff and reception. The role commonly involves providing project support and acting as a liaison between management and administrative teams.

Qualifications and skills typically include tertiary education in business administration, office management, or a related field, along with several years of relevant experience. Strong leadership, organizational, and communication skills are important, as are problem-solving abilities and proficient IT literacy. Proficiency with common office software, basic budgeting or financial awareness, and knowledge of applicable laws and regulations are typically valued.

Workplace context and career prospects vary. Kontorsjef positions are common in small to medium-sized enterprises, public sector offices, and educational institutions. In larger organizations, the role may carry a more strategic scope and serve as a link between management and staff. Possible career paths include operations manager, facilities manager, administrative director, or general manager, with progression often tied to efficiency improvements, cost control, and effective team leadership.