backupworkflow

A backup workflow is a systematic process for creating and managing copies of data to protect against loss or corruption. It outlines the steps involved from identifying critical data to verifying that backups are restorable. The primary goal is to ensure business continuity and data integrity in the event of hardware failure, human error, cyberattacks, or natural disasters.

The typical backup workflow begins with a data assessment phase, where all essential information is identified and categorized based on its importance and recovery time objectives (RTOs). Following this, a backup strategy is developed, determining what data to back up, how frequently, and using what methods (e.g., full, incremental, differential). This also involves selecting appropriate backup storage media and locations, such as on-premises servers, cloud storage, or offsite facilities, to adhere to the 3-2-1 backup rule (three copies of data, on two different media, with one copy offsite).

Next, the backup process itself is implemented, either manually or through automated scheduling. Regular testing of backup integrity and restorability is a crucial, often overlooked, step. This verification ensures that the backups are functional and that data can be successfully recovered when needed. Finally, the workflow includes a defined retention policy, specifying how long backups should be kept before being securely deleted, complying with legal and business requirements. Regular review and refinement of the workflow are essential to adapt to changing data landscapes and technological advancements.