Tilahallinto

Tilahallinto, or tilahallinta in Finnish, refers to the management of the physical spaces and premises of an organization. It encompasses planning, use, maintenance, and development of buildings and workplaces to support business operations.

Core tasks include space planning and utilization, lease and property management, daily facilities operations such as cleaning, security and reception, as well as maintenance and repairs and capital projects like renovations. It also covers energy management, sustainability, health and safety, and regulatory compliance.

The function is carried out by facilities managers (tilajohtajat or kiinteistöpäälliköt), property managers, and service providers. It may reside in real estate, operations, or administration and is often delivered in-house or outsourced to facilities management (FM) companies. It interacts with IT, HR, and sustainability teams.

Modern tilahallinto relies on information systems such as CAFM or space data registries to support planning, moves, adds and changes, maintenance workflows, and asset management. Data analytics help optimize space usage, reduce costs, and support flexible or hybrid work arrangements.

Strategically, tilahallinto aligns workplace and real estate strategies with broader organizational goals, balancing occupant needs with asset lifecycle, risk management, and regulatory compliance. It is increasingly integrated with sustainability, energy efficiency, and digital transformation initiatives.