Tiedonhallintajärjestelmä

Tiedonhallinta, or information management in Finnish, refers to the systematic control of information through its entire life cycle, from creation and storage to use, sharing, archiving and disposal. It encompasses governance, policies, processes and technologies designed to ensure that information is accurate, accessible, secure and manageable across an organization.

Key components include data governance, which assigns ownership and accountability; data quality management to improve accuracy and completeness; metadata management to describe data; data architecture and modeling to define structures and relationships; data security and privacy to protect sensitive information; and records management and retention policies to meet legal and regulatory requirements. Information lifecycle management coordinates how data is created, stored, reused and archived, while integration and interoperability enable data to be used across systems.

Successful tiedonhallinta requires clear roles such as data owners, data stewards and information security professionals, as well as collaboration between business units and IT. It relies on policies, standards, classification schemes, and enabling tools like data catalogs, data quality dashboards, and access control mechanisms.

Benefits include improved decision-making, regulatory compliance, risk reduction, operational efficiency and potential cost savings. Common challenges are data silos, inconsistent data quality, privacy and security concerns, changing regulations, and the need for skilled personnel and adequate funding.

The practice often aligns with international standards and frameworks for data governance and information security, such as data quality and privacy guidelines, and other frameworks like DAMA-DMBOK or FAIR principles. Tiedonhallinta is relevant to public sector bodies, enterprises and research institutions that handle large volumes of data and require reliable information management to support policy making, service delivery and research.