Tendermanagement

Tendermanagement is the systematic process of planning, issuing, evaluating, and administering tenders for goods, services, or works. It seeks to secure best value for money while maintaining fairness, transparency, and compliance with applicable procurement laws, policies, and ethical standards.

It typically begins with identifying a need, defining performance requirements, and selecting a procurement strategy. Market analysis and risk assessment inform the choice of tender method, such as open, restricted, or negotiated processes. Tender documentation establishes the scope, specifications, contract type, evaluation criteria, and submission rules.

During submission and evaluation, bids are received under controlled conditions and assessed against predefined criteria, often using a weighted scoring system. The process culminates in an award decision, followed by contract negotiation, signing, and formal handover. Contract management then monitors supplier performance, delivers milestones, and enforces remedies for nonperformance.

Effective tendermanagement relies on governance and documented procedures, including roles for procurement professionals, legal counsel, finance, and end users; controls for conflicts of interest; and the use of standard templates and e-procurement tools. Common benefits include increased competition, cost savings, and reduced procurement risk, while challenges include complexity, bid rigging risks, and implementation timelines.