Pöytäkirjantarkastaja

Pöytäkirjantarkastaja is a Finnish term that translates to "minute checker" or "minute verifier." In the context of meetings, particularly in official or organizational settings, a pöytäkirjantarkastaja is a person appointed to review the minutes of a meeting. Their primary responsibility is to ensure that the minutes accurately reflect the proceedings, decisions, and actions agreed upon during the meeting.

The role of a pöytäkirjantarkastaja is crucial for the integrity and transparency of meeting records. They check for factual accuracy, completeness, and clarity in the drafted minutes. This often involves comparing the written minutes against personal notes, audio recordings if available, or by consulting with the meeting secretary or chairperson. They are not typically involved in the content of the discussions themselves, but rather in the faithful documentation of what transpired.

In many organizations, especially those with formal governance structures like associations, boards, or municipal bodies, the appointment of minute checkers is a standard procedure. Usually, two persons are appointed to this task, and they sign the minutes to confirm their verification. This ensures a dual check and adds an extra layer of accountability. The corrected and verified minutes are then typically presented at the next meeting for approval by the attendees. The pöytäkirjantarkastaja's signature serves as an assurance that the document is a true and fair record of the meeting.