Profielfiches

Profielfiches are compact profile sheets used to summarize essential information about a person. They are employed in various fields, including human resources, education, sports, social work, and security, to facilitate quick assessment and decision making.

A profielfiche typically includes identification data (name, date of birth, contact information), professional background (education and work history), skills and competencies, languages, licenses or certifications, availability, and references. It may also contain notes on current status, eligibility, or security clearances. The format can be printed on a single page or stored digitally as part of a personnel file or applicant portfolio.

Usage varies by context. In recruitment, profielfiches help recruiters compare candidates at a glance. In education or social services, they provide a concise summary of a client’s profile for case management. In sports, they can outline an athlete’s achievements and qualifications. In all cases, they should support efficient review while respecting data minimization principles.

Privacy and legality: Profielfiches often contain personal data subject to data protection rules (for example, GDPR in the European Union). Organizations should collect only necessary information, obtain consent where required, limit access, and implement retention schedules and secure storage. They should also ensure accuracy and provide mechanisms for correction or deletion when appropriate.

Limitations: Their standardisation can obscure context; data can become outdated; risks of bias exist if not carefully managed. Profielfiches are intended to complement fuller records such as résumés, transcripts, or referee reports rather than replace them.