MeetingZonen

MeetingZonen is a software platform designed to manage and optimize the use of meeting spaces within organizations and campuses. It provides a centralized system for reserving rooms, allocating resources such as projectors and video conferencing equipment, and coordinating access across multiple zones or zones-based categories. The name reflects a zoning approach to space management, emphasizing the allocation of different meeting zones according to purpose, capacity, and equipment.

Key features include real-time availability and multi-zone scheduling, capacity-aware room allocation, resource management, and calendar integrations with popular services such as Google Calendar and Microsoft 365. The system supports check-in workflows, waitlists, and automatic rebooking when a conference room becomes unexpectedly free. In addition, analytics dashboards track utilization, peak times, and equipment usage to inform space planning.

MeetingZonen is delivered as a cloud-based platform with optional on-premises deployment for regulated environments. It offers APIs and connectors to conferencing systems (for example Zoom and Teams) and to building management sensors for occupancy data. The user interface is accessible on web and mobile devices, with role-based access control and data privacy features to support enterprise compliance.

Organizations use MeetingZonen to reduce idle time, improve meeting efficiency, and optimize real estate utilization. Critics note that success depends on accurate data entry and user adoption, and that integration with existing tools may require initial configuration. Overall, it is positioned as a modular solution for modern workplace management.