Leveringsformatet

Leveringsformatet refers to the defined form in which goods or services are delivered in a procurement or logistics process. It encompasses the physical aspects of delivery (packaging, labeling, documentation) as well as the data and technical requirements for digital deliveries, along with timing and method of delivery. A clear leveringsformatet helps ensure compatibility between buyer and supplier, supports traceability, and facilitates inspection, acceptance, and accounting.

In the physical domain, leveringsformatet typically specifies packaging requirements (dimensions, weight, protective materials), labeling conventions (product identifiers, barcodes, country of origin), and accompanying documents (packing list, certificate of origin, safety data sheet). It may also include handling instructions, palletization rules, transport mode, and any regulatory or sustainability requirements that must be met. The goal is to minimize damage, mislabeling, and delays during transit and handling.

In the digital domain, leveringsformatet defines file formats, naming conventions, metadata, versioning, and the transfer method (EDI, FTP, secure file transfer, API). It includes validation criteria such as checksums or schema validation, delivery receipts, and error handling procedures. For services, it may specify deliverables, milestones, and acceptance criteria.

The leveringsformatet is usually described in contracts or purchase orders and can be adjusted via change orders. It supports traceability through data such as lot numbers or serials and underpins quality control by setting clear acceptance and rejection criteria. Standards and best practices—such as GS1 identifiers, EDIFACT/XML/JSON data structures, and packaging guidelines—are commonly referenced to promote interoperability across supply chains. Clear articulation of leveringsformatet reduces miscommunication and improves delivery reliability.