Inventarisregister

Inventarisregister, or inventory register, is a centralized record used to document an organization’s tangible assets and, in some contexts, inventories. It stores essential information for each item to support asset management and financial reporting. Typical fields include asset ID or tag, description, category, serial or model number, location, custodian, supplier, purchase date, cost, depreciation method, book value, and status. Some registers also track maintenance history, warranties, life-cycle events, and disposal notes.

Scope and usage: It covers fixed assets (buildings, machinery, IT equipment), movable property, vehicles, and sometimes high-value inventory or software licenses. The register enables asset location tracking, condition monitoring, and value updates, and is often linked to procurement, maintenance, and financial systems. Many organizations maintain the inventarisregister digitally in an asset management system or ERP.

Processes: Assets are acquired and tagged, entered into the register, and periodically verified through audits or cycle counts. Changes in location, custodian, or condition are updated, and disposals are recorded with corresponding depreciation or write-offs. Strong governance includes role-based access, data validation, and regular reconciliation with the general ledger.

Benefits and challenges: A well-maintained inventarisregister improves asset visibility, reduces loss or misplacement, supports budgeting and depreciation, and enhances audits. Challenges include keeping data accurate across multiple locations, integrating with other systems, and maintaining up-to-date records as assets move or are retired. Sector-specific tailoring is common in corporate, government, libraries, and museums.