Formatkrav

Formatkrav, literally “format requirements” in Swedish, are explicit specifications that define the structure, layout, encoding, or other characteristics a deliverable must meet to be accepted, processed, or reused. The aim is to ensure interoperability, quality, and efficiency across processes such as submission, review, archiving, and downstream handling. The term is used across sectors including publishing, broadcasting, information technology, and public procurement.

In publishing and printing, formatkrav can specify page size and margins, bleed and trim, color profiles, fonts and line spacing, and the acceptable file formats for submission of manuscripts, proofs, and artwork. In digital data exchange and software development, they describe data formats, character encoding, timestamps, localization rules, and API payload schemas, including required and optional fields and validation rules. In broadcast media, formatkrav define technical parameters such as resolution, aspect ratio, frame rate, audio sample rate and channels, compression format, and delivery bitrate.

In public administration and procurement, formatkrav are often embedded in tender documents, service agreements, and archive policies, clarifying accepted file types (for example PDF/A), metadata requirements, naming conventions, and accessibility standards. Non-compliance can lead to rejection, requests for resubmission, or delays. Formatkrav may be standards-based, aligning with industry or national guidelines, or contract-specific. They support automation, auditing, and long-term preservation by ensuring consistent inputs and records.