Arkistointikartoitus

Arkistointikartoitus, also known as archival mapping or records survey, is a systematic process used by organizations to identify, locate, and understand their current and historical records. The primary goal of an arkistointikartoitus is to gain a comprehensive overview of the organization's information assets, including their physical and digital locations, formats, volumes, and content. This process is crucial for effective records management, archival preservation, and the development of sound information governance strategies.

The methodology typically involves interviewing key personnel, reviewing existing documentation and systems, and conducting physical or digital inventories. The output of an arkistointikartoitus is usually a detailed report or database that maps out the records lifecycle, identifies potential risks and opportunities related to records management, and informs decisions about retention, disposal, and archival transfer. This information is vital for ensuring compliance with legal and regulatory requirements, facilitating research and access to historical information, and streamlining business operations by reducing information clutter. Organizations undertaking an arkistointikartoitus aim to achieve better control over their information, reduce storage costs, and protect their valuable historical and business records.