Activiteitendagdossiers

Activiteitendagdossiers is a term used in Dutch care, education and community support contexts to describe standardized dossiers that document daily activities, plans and outcomes for a participant or client. The dossiers are intended to support planning, coordination and reporting across professionals and organizations.

Purpose: The main aim is to ensure that daily activities are aligned with the individual's goals, needs and consent, and to provide a traceable record of engagement, progress and any safety concerns. They help to coordinate care or education across teams and to inform families, supervisors and funders.

Contents: A typical dossier includes the daily activity plan (timing, location, responsible staff), goals or learning objectives for the day or period, notes on participation and engagement, any adaptations or special support provided, risk or safety notes, consent and confidentiality details, and follow-up actions.

Process and access: Dossiers are created by care or education professionals and updated during or after activities. They are usually stored digitally in a secure system, with access restricted to authorized staff and, where appropriate, the client or family. Data should be collected and retained in line with privacy regulations (AVG/GDPR) and organizational policy.

Governance and quality: Dossiers are subject to governance around data quality, standardization of content, retention periods, and periodic audits. Training is typically provided to users to ensure consistency and privacy compliance.

Impact and challenges: When well implemented, activiteitendagdossiers support person-centered planning, transparency for families and funders, and evaluation of activity programs. Challenges include ensuring data usefulness, avoiding administrative burden, and maintaining security.

Notes: The term may be used variably across institutions; some contexts refer to them as daily activity dossiers or activity plans.