udbuds

Udbud is a Danish term used to describe the procurement process by which a buyer invites suppliers to submit bids to supply goods, services, or works. The plural form udbuds is used when referring to multiple such procurement rounds or tender processes. In English, the concept is typically translated as tendering or procurement bidding, and udbuds can be understood as the various tender opportunities issued by a contracting authority.

A typical udbud process begins with the publication of a contract notice or invitation to tender. Tender documents set out the contract’s scope, technical and functional requirements, evaluation criteria, and terms and conditions. Suppliers prepare and submit their bids by a specified deadline. Bids are then opened and evaluated against published criteria, such as price, quality, functionality, sustainability, and compliance with specifications. The contract is awarded to the most economically advantageous tender or, in some cases, to the lowest-priced bid, depending on the stated criteria. Depending on the procedure, steps such as a prequalification, a restricted or negotiated process, or a competitive dialogue may be used.

The process is governed by public procurement rules, particularly in Denmark and within the European Union. These rules emphasize transparency, equal treatment, non-discrimination, and competition. Suppliers have rights to be informed about the award decision and may appeal or request a debriefing if they are unsuccessful. Udbud aims to achieve value for money while ensuring fairness and accountability in the allocation of public contracts.