säilytysaikataulu

A säilytysaikataulu, often translated as a retention schedule, is a document that specifies how long various types of records and information must be kept by an organization. It is a crucial component of records management, ensuring compliance with legal, regulatory, and business requirements. These schedules outline the retention period for each record series, from the date of creation or last action, and also detail the disposition method at the end of that period, which can be destruction or archival.

The creation of a säilytysaikataulu involves identifying all record types, understanding the legal and business needs for their retention, and assigning appropriate retention periods. Factors influencing retention periods include statutes of limitations, industry-specific regulations, contractual obligations, and the ongoing operational value of the information. Implementing a säilytysaikataulu helps organizations manage their information lifecycle effectively, reducing storage costs, mitigating risks associated with holding outdated or sensitive data, and ensuring that information needed for audits or legal proceedings is readily available. It also supports efficient information retrieval and facilitates the secure and timely disposal of records that are no longer required.